Privacy Policy

Who We Are

IP Insiders is a registered Australian charity (ACNC) dedicated to the in-house IP profession across Australia and New Zealand. This policy explains how we handle personal information collected through our website at ipinsiders.org.au.

What Information We Collect

We collect personal information when you:

• Subscribe to our newsletter — name and email address.
• Register for an event — name, email address, and organisation.
• Submit a contact form message — name, email address, organisation, and message content.

We do not collect sensitive information, payment details, or any information beyond what you voluntarily provide.

How We Use Your Information

We use the information you provide only to:

• Send event registration confirmations and calendar invites.
• Send community updates, news, and newsletters to subscribers.
• Respond to enquiries submitted through our contact form.

We do not use your information for any other purpose. We do not sell, rent, or share your personal information with third parties for marketing purposes.

How We Store Your Information

We use the following services to operate our website and community communications:

• Airtable — registration and subscriber data is stored in Airtable, a US-based cloud data platform.
• Resend — emails are sent via Resend, a US-based transactional email service.
• Vercel — our website is hosted on Vercel, a US-based cloud platform.

Each of these services operates under standard data processing agreements and maintains appropriate security standards.

Retention

We retain your personal information for as long as it is needed for the purpose for which it was collected — for example, for as long as you remain a newsletter subscriber or for the period reasonably following an event. You may request deletion of your information at any time.

Your Rights

You have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your information.
• Unsubscribe from our newsletter at any time using the unsubscribe link in any of our emails, or by visiting our unsubscribe page.

To exercise any of these rights, contact us at mail@ipinsiders.org.au.

Australian Privacy Act

IP Insiders is committed to handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

Changes to This Policy

We may update this policy from time to time. The date at the top of this page reflects when it was last revised. Continued use of our website following any changes constitutes acceptance of the updated policy.

Contact

For privacy-related enquiries, please contact us at mail@ipinsiders.org.au.